Privacy Policy

1. Who We Are
J'AcE Gymnastics Club operates as a gymnastics and dance training provider within the United Kingdom.
For the purposes of data protection law, J'AcE Gymnastics Club is the “Data Controller” of the personal information you provide.
For any privacy-related enquiries, please contact:
Email: admin@j-ace.co.uk
Address: 7 Deal Porters Way, London, SE16 2AJ

2. What Information We Collect
We may collect and process the following types of personal data:
2.1 Participant Information

• Child’s name and date of birth

• Parent/guardian contact details

• Emergency contact information

• Medical information relevant to safe participation

• Attendance records

2.2 Parent/Guardian Information

• Full name

• Address

• Email address

• Telephone number

• Payment details (processed securely via third-party providers)

2.3 Website Usage Information

• IP address

• Browser type

• Device information

• Cookies and analytics data

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3. How We Use Your Information
We process personal data for the following lawful purposes:

• To register and manage membership

• To ensure the safety and wellbeing of participants

• To contact parents/guardians regarding classes or emergencies

• To manage payments and administrative records

• To comply with legal or safeguarding obligations

• To improve our website and services

We only process personal data where we have a lawful basis to do so, including:

• Performance of a contract

• Legal obligation

• Legitimate interest

• Explicit consent (where required)

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4. Medical Information
Medical information is collected solely to ensure participant safety. This data is treated as special category data under UK GDPR and is processed with explicit consent and appropriate safeguards.

5. Data Sharing
We do not sell, rent, or trade personal data.
We may share data only where necessary with:

• Coaches and authorised staff

• Governing bodies (where required for registration or competition)

• Emergency services (if required)

• Secure third-party payment processors

• IT service providers supporting our website or booking systems

All third-party providers are required to comply with data protection laws.

6. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including safeguarding and legal requirements.
When data is no longer required, it will be securely deleted or anonymised.

7. Data Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction.
However, no online system is completely secure, and use of the website is at your own risk.

8. Your Rights
Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request erasure (“right to be forgotten”)

• Restrict processing

• Object to processing

• Request data portability

• Withdraw consent at any time (where processing is based on consent)

To exercise your rights, please contact us using the details above.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been handled improperly.

9. Cookies
Our website may use cookies to enhance user experience and collect analytics data. You may disable cookies through your browser settings.

10. External Links
Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites.

11. Updates to This Policy
We reserve the right to update this Privacy Policy at any time. Any changes will be published on our website with an updated revision date.